Bidding Information

Lenape Regional High School District Office VRF Installation


Owner: Lenape Regional High School District Board of Education

Location: Burlington County

Contract Type: Lump Sum

Architect's Project Number: 8066 LRHSD # 5-003-20 - BASE BIDS POSTED

Budget: Not provided

Bid documents may be obtained on/after Wednesday, March 11, 2020 for a non-refundable fee of $25.00.
from the Architect:
1940 Route 9 North
Cape May Court House, NJ 08210-1110
Phone (609) 465-4111

All fees (deposit checks for plans and specifications) shall be paid directly to LENAPE REGIONAL HIGH SCHOOL DISTRICT BOARD OF EDUCATION.

Bid documents may be examined by appointment at the office of Architect, The Design Collaborative, Architects & Planners, PA, 1940 Route 9 North, Cape May Court House, NJ 08210-1110

The Bidder, or its sub-contractors, shall be classified by the State of New Jersey – Division of Property Management and Construction, and the New Jersey Schools Development Authority in one of the following classification:

C032   “HVACR*”
The Bidder shall further name and include all required pre-qualification information for the following Subcontractors:
C047   “Electrical*”

*  Include copies of licenses and/or applicable certifications

The Bidder, and any sub-contractor classified under the above categories must present evidence INCLUDED WITHIN THEIR FORM OF BID, of their pre-qualifications, including current New Jersey Schools Development Authority (NJSDA), Division of Property Management and Construction (DPMC) Copy of “Notice of Classification”, Current DPMC Copy of “Total Amount of Uncompleted Contracts” and Business Registration Certificate.

Bidding shall be in conformance with the applicable requirements of NJSA 18A:18A-1 et. seq., the Public School Contracts Law.

All questions pertaining to securing Contract Documents, Bidder’s Lists, etc. shall be directed to:

The Design Collaborative, Architects & Planners, PA
1940 Route 9 North
Cape May Court House, NJ 08210-1110
Phone (609) 465-4111

All questions pertaining to the contract documents, technical sections, legal documents, and bid submission shall be directed in writing, no later than Thursday, March 26, 2020 at 5:00 pm to The Design Collaborative, Architects & Planners, PA: fax: (609) 465-9358; email:

IF NECESSARY, AN ADDENDUM WILL BE ISSUED end of day Friday, March 27, 2020.

A. The Work as defined by the General and Supplementary Conditions, the extent of which is covered in the Contract Documents and is described herewith (briefly) and without force of effect upon the Contract Documents.
B. Base Bid Scope of Work.  The scope of the work shall include, but is not limited to the following:
a. General Coordination responsibilities including the following:
1) Coordination of the work with SubContractors active on the project site.  All Contractors shall act in accordance with the schedule dictated by the Owner, and shall coordinate all construction activities through the General Contractor and Owner, as agreed and accepted by the Owner and Architect.
b. Selective demolition responsibilities included within the scope of the project shall include the following:
1) Removal of existing compressors and other mechanical equipment designated to be removed.  Note:  The LRHSD shall salvage and reclaim all R-22 refrigerant prior to the removal of the equipment scheduled to be removed.
2) Removal of masonry construction as delineated within the construction drawings and as required to complete the scope of the work.
3) Preparation of existing ceiling systems and finishes to accommodate the installation of the proposed VRF systems and components.
4) Repair, patching and preparation of existing wall surfaces as required to accommodate the proposed construction, and as required to accept the specified finishes.
5) Removal and relocation of existing electrical systems indicated and required for the performance of the proposed work.
6) Cleaning of the site.  It shall be the responsibility of the contractor to completely clear the work area of ALL demolition debris.
7) Notify the Owner and Architect in the event that hazardous materials are encountered during demolition operations, comply with applicable regulations, laws, and ordinances concerning removal, handling and protection against exposure or environmental pollution.
8) Protection of all existing improvements to remain, and not specifically designated for demolition.  Damage to existing buildings, grounds and improvements resulting from the work of this contract shall be shall be repaired and restored at no expense to the Owner.
9) Protection of the project site, including but not limited to the installation of barriers and guards as required to protect students, staff and visitors to the site.
10) Surrounding grounds shall be restored following the completion of the contract.
c. Supply and installation of the complete new VRF systems as designated and specified.  Equipment is to be provided with individual wi-fi connection capabilities and web-based status notification.
d. Supply and installation of steel lintels and masonry infill as required to accommodate the masonry openings as may be required.  Masonry conditions vary, and are to be field verified.
e. Outdoor units to be wall mounted. Unit installation will match the existing methods, utilizing unistrut and ¾” Azek backing boards. Installation methods need to anticipate the planned future wall cladding.
f. Restoration and repair of damaged or altered ceiling and wall surfaces, including touch-up painting.
g. Electrical work, including, but not limited to Electrical & fire detection, Electrical Demolition, Electrical service and fire alarm interconnections.  The scope of the contract shall further include the relocation of existing lighting fixtures, fire alarm devices, IT and communications systems as required to accommodate the renovations proposed.

If necessary, an Addendum will be issued Friday, March 27, 2020


Pre-Bid Meeting Information

Mandatory: No

Date: Tuesday, March 17, 2020 at 1:00 PM

Lenape Regional High School District Board of Education
93 Willow Grove Road
All Participants are required to sign in at Main Office/Walk thru will follow meeting
Shamong, NJ 08088
Phone: 609 268 2000

Document Availability

Available as of: Wednesday, March 11, 2020

Cost: $25.00 Non-Refundable - Documents will be distributed electronically by Architect

Payable To: Lenape Regional High School District - mail check to Architect with UPS Acct#

Return Policy: Not Applicable - Non-Refundable

Available at:
The Design Collaborative Architects and Planners, PA
1940 Route 9 North
Cape May Court House, NJ 08210
Phone: 609-465-4111

Bid Submission/Deadline

Bids Due By: Wednesday, April 8, 2020 at 2:00 PM

Submit Bids to:
Lenape Regional High School District Board of Education
93 Willow Grove Road
Attn: Ms. Constance Stewart, Business Administrator
Shamong, NJ 08088
Phone: 609 268 2000



EACM Corp.
1070 Ocean Avenue
Sea Bright, NJ 07701
Phone: 732-842-4777

Falasca Mechanical
3329 North Mill Road
Vineland, NJ 08360
Phone: 856-794-2010

Kappa Construction Corporation
3 Matilda Drive
Ocean, NJ 07712
Phone: 732-493-3013

LGB Mechanical, Inc.
555 North Route 73
West Berlin, NJ 08091
Phone: 856-719-1400

Bid Results

BidderTypeBase BidAwarded Amount
EACM Corp.LS$145,000.00
Falasca MechanicalLS$158,600.00
LGB Mechanical, Inc.LS$168,500.00


  • GC - General Contractor
  • P - Plumbing
  • E - Electrical
  • SS - Structural Steel
  • V - Vendor
  • HVAC - Heating, Ventilating, AC
  • RS - Reporting Service
  • SW - Site Work
  • F - Furniture
  • LS - Lump Sum